Why Certificates Management is so essential?

Let’s start with an assumption: if data are fragmented and disconnected from their source, the final statement would be useless and meaningless.

In the world of fashion and traceability, there is a growing need for new standards and increased system integration to support more accurate data collection

These two elements are crucial for operating with greater transparency and improving the measurement systems in place. 

However, if data are fragmented and not consistent with the context of origin, the final assumption would be meaningless. 

This is where The ID Factory Certificates Management Module comes into play.

Certificates Management Module by The ID Factory

The ID Factory’s Certificates Management process has been designed to boost interoperability among different systems by developing a co-evolution system. 

This system brings together different supply chain players, stakeholders, and certifying bodies, to support their dialogue and communication based on a “common language”. 

It allows for a more seamless exchange of information and greater collaboration among all parties involved.

The ID Factory’s Certificates Management process is based on the daily activities of suppliers; suppliers digitize certificate document traceability and link it to other operational activities, such as purchasing management and quality control activities. 

Linking these processes together allows for a more comprehensive understanding of the entire supply chain and helps to identify potential issues before they become problems

It helps to ensure that the final product has the highest quality and meets all the necessary standards.

Certificates Compliance Management Module

The Certificate Compliance Management Module is an essential tool for streamlining the certificate collection process. 

The module provides support by directly engaging suppliers and certificate bodies, ensuring that all required certificates have collected, in a timely and efficient manner. 

Additionally, the module is certified by ISO 27001 for Information Security Management Systems, which guarantees information safety, integrity, and availability. 

The vendors are required to directly upload material certificates or transaction certificates, if applicable, before confirming orders as part of EU Due Diligence Law

These certificates must be scanned digitally, and the brand can decide which documents are mandatory, in case of missing or incomplete documents, the order process can be blocked

This associates all product and material data in the respective purchase order to keep track of compliance.

Brands will also have access to a dynamic system that stores proof of transactions linked to purchase orders and property, which is constantly updated and synced with the ERP and PLM. 

Brands can also request that their suppliers upload documents and certificates, including Material Certificates linked directly to the purchase order and Supplier Certificates linked directly to their profile on the platform.

Physical & Chemical Compliance Module

The Physical & Chemical Compliance Module has designed to provide real-time visibility to the brand about the suppliers’ test requirements, and results that have been performed by international laboratories around the world. 

The module allows for the physical-chemical compliance of raw materials and finished products thanks to a system that interacts with international laboratories such as Bureau Veritas, UL, SGS, and TÜV in real time. Check here all the integrations. 

This platform digitizes the quality control of raw materials and finished products using well-known international quality standards. 

It collects and connects data from raw materials to finished products, links them automatically to restricted substance limit test reports and performance once, registers any inspector activity, and provides a real time picture of all related quality control activities. 

All information is structured in a correct and structured way; it will help big corporates in many ways:

• know how often suppliers fail the tests;
• act directly during the test procedure by authorizing or blocking the next steps or requesting additional tests;
• know exactly how many materials or products of the season’s collection haven’t been tested yet;
• consult the physical and chemical compliance reports, always available in real-time;
• make comparisons between current and past seasons.

In conclusion

Do you want to know how The ID Factory can support you with Certificates Management? Book a call here.

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